Frequently Asked Questions (FAQ)
Location and accommodation
Both dormitory beds and glamping tents can be selected as options during your registration.
Yes, there is a place for a campervan. Keep in mind that we are not able to provide you with water. We are currently looking into the possibility to provide electricity for campervans.
Yes, it is possible to attend the conference without staying on-site. The conference is located 16 km from the city of Leuven, where there are plenty of accommodation options available.
There are several accommodation options near the venue, such as:
- Hotel Bibois in Vaalbeek (7 km from the venue)
- Bed and breakfast Nuit Blanche in Oud-Heverlee (8 km from the venue)
- Ibis Hotel Heverlee (12 km from the venue)
- Hotel The Shepherd in Leuven (11 km from the venue)
- Ibis Budget Leuven Centrum (13 km from the venue)
Registration and fees
Unfortunately, we can only offer a 5% discount when you register as a group of ten or more in one registration.
We don’t want financial issues to be a barrier for you. Please don’t hesitate to contact us so we can find a solution. Mail to info@eudec2025.org
Please take a look at the ticket information page. All details regarding fees can be found there.
If you have accommodation outside the venue, you pay a lower ticket price. Please take a look at the ticket information page for the exact prices.
When a credit card payment fails, it may be due to one of the following reasons:
- Insufficient Funds
- Your card may not have enough available balance
- Solution: Please verify your balance and try again, or use an alternative payment method
- Bank Security Measure
- Your bank may have flagged this as an unusual transaction
- Solution: Please contact your bank to authorize the transaction
- Card Information
- There might be an error in the entered card details
- Solution: Please verify all card information is entered correctly
- Payment Limits
- Your card may have reached its daily/monthly limit
- Solution: Check with your bank about your current limits
- Location Restrictions
- Some cards have restrictions on certain types of transactions
- Solution: Contact your bank to ensure your card can be used for this type of payment
To complete your payment, you can follow these steps:
- Contact Stijn at stijn@eudec2025.org and inform him that your credit card payment was unsuccessful
- You will receive a new payment link
- Using this link, you can choose to either:
- Try the credit card payment again
- Select an alternative payment method, such as bank transfer
Accessibility
Yes, there are the following options:
- Volunteer group childcare is available for children up to 6 years old during daytime workshop hours.
- For individual childcare needs (for babies, during evening workshops, or …), we can connect you with other conference participants who are willing to provide one-on-one care while you attend a workshop. Once connected, you can arrange the details directly with them.
- (Older) children are warmly welcomed to participate in the open space program, which includes also various fun activities, or to play freely on the venue.
Program
Yes, there is. You can help as a volunteer before and after the conference. More info you can find on the volunteering page.
A big part of the program is open space. You are very welcome to organise your own talk or workshop during the conference. More info about open space you find at the program page.
You can share your idea for your talk or workshop already in the registration form.
Tourism
It is easy to explore the venue and its surrounding area by bicycle. There are several locations where you can rent a bike. For more information on bike rental, visit the bike rental department of the regional tourism website.
The venue is located in the province of Vlaams-Brabant, an area known for its beautiful walking and cycling routes, stunning castles and abbeys, and the historic university town of Leuven. For more information, visit the official tourism website: Toerisme Vlaams-Brabant.
Other remarkable historical cities worth exploring include Brussels, Antwerp, Ghent, and Bruges.
Accommodation prices vary depending on your choice. Here are some options:
- The most known websites to search for hotels, airbnb’s are
- Youth Hostel De Blauwput in Leuven offers affordable lodging.
- Camping Options: Camping options: There are several camping options near Leuven. A fun camping option is to use Campspace. Through Campspace, people make their gardens available to campers.
It depends on the restaurant you choose. Some places, such as Asian restaurants or certain pizzerias, charge around 13 euros for a meal, while others are more expensive.